Quality Assessment & Tracking Form
Date
*
 -
Month
 -
Day
Year
Date
State
*
Project Name
*
Project Number
*
Assessors Name
*
First Name
Last Name
Assessors Email
*
example@example.com
Responsible Parties
Accountable Person Email
*
example@example.com
Responsible Person Email
*
example@example.com
Project Phase
1. Bid & Proposal
2. Design Development
3. Procurement and Contracting
4. Construction
5. Commissioning and Handover
6. Post-Delivery Warrenty Management
7. Operations & Management
8. Site Visit Summary
9. Quality Failure Notification
1.0 Cost Estimation
1.1 Is the project scope clearly defined and documented?
Yes
No
N/A
1.2 Are all project deliverables and objectives well understood and agreed upon?
Yes
No
N/A
1.3 Has a thorough site evaluation been conducted to identify any site-specific challenges or opportunities that may impact costs?
Yes
No
N/A
1.4 Are soil conditions, topography, access, and environmental factors adequately assessed?
Yes
No
N/A
1.5 Have accurate quantities of construction materials required for each phase of the project been determined/
Yes
No
N/A
1.6 Are material costs obtained from reliable suppliers and adjusted for market fluctuations/
Yes
No
N/A
1.7 Have labor requirements for various construction activities been accurately estimated?
Yes
No
N/A
1.8 Are labor rates based on prevailing wages and adjusted for overtime or specialty skills?
Yes
No
N/A
1.9 Have equipment and machinery needs for the project been identified and accounted for in the cost estimation?
Yes
No
N/A
1.10 Are equipment rental rates or ownership costs factored into the estimates?
Yes
No
N/A
1.11 Have subcontractor requirements been assessed, and potential subcontractors identified for specialized tasks?
Yes
No
N/A
1.12 Are subcontractor quotes obtained and compared to ensure competitiveness and quality?
Yes
No
N/A
1.13 Is there a contingency plan in place to address unforeseen circumstances or changes in project requirements?
Yes
No
N/A
1.14 Have contingency allowances been included in the cost estimate to mitigate risks?
Yes
No
N/A
1.15 Have value engineering opportunities been explored to optimize costs without compromising quality or performance?
Yes
No
N/A
1.16 Are alternative materials or construction methods considered to achieve cost savings?
Yes
No
N/A
1.17 Is there a quality assurance plan in place to ensure that construction materials and workmanship meet specified standards?
Yes
No
N/A
1.18 Are quality control inspections and testing procedures included in the project budget?
Yes
No
N/A
1.19 Have all regulatory requirements, permits, and approvals necessary for construction been identified and included in the cost estimate?
Yes
No
N/A
1.20 Are costs associated with building codes, zoning regulations, and environmental standards accounted for?
Yes
No
N/A
1.21 Are all cost estimation assumptions, methodologies, and calculations well-documented and transparent?
Yes
No
N/A
1.22 Is there a standardized format for presenting cost estimates to stakeholders and decision-makers?
Yes
No
N/A
1.23 Have cost estimates been reviewed by relevant stakeholders, such as project managers, engineers, and financial analysts, for accuracy and completeness?
Yes
No
N/A
1.24 Is there a validation process in place to compare the estimates with historical data or industry benchmarks?
Yes
No
N/A
1a Cost Estimation Findings
1b Cost Estimation Notes
1c Cost Estimation Photos & File Uploads
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2.0 Competetive Pricing
2.1 Have all project requirements been identified and included in the cost estimation?
Yes
No
N/A
2.2 Has comprehensive market research been conducted to identify potential vendors and suppliers?
Yes
No
N/A
2.3 Have multiple vendors been solicited to obtain competitive pricing?
Yes
No
N/A
2.4 Is the Request For Quotation (RFQ) package clearly drafted and includes all necessary project details?
Yes
No
N/A
2.5 Have RFQs been sent to a sufficient number of qualified vendors to ensure competitive bids?
Yes
No
N/A
2.6 Are evaluation criteria for vendor selection clearly defined and documented?
Yes
No
N/A
2.7 Do evaluation criteria include price competitiveness, quality of materials, past performance, and compliance with project requirements?
Yes
No
N/A
2.8 Have all received bids been thoroughly analyzed for completeness and compliance with RFQ requirements?
Yes
No
N/A
2.9 Are any discrepancies or deviations from the RFQ addressed with vendors for clarification?
Yes
No
N/A
2.10 Have negotiations been conducted with vendors to achieve the best possible pricing without compromising quality?
Yes
No
N/A
2.11 Has value engineering been explored to optimize costs while maintaining project requirements?
Yes
No
N/A
2.12 Are cost breakdowns provided by vendors transparent and detailed?
Yes
No
N/A
2.13 Have vendors provided justification for pricing components and any contingencies included in their bids?
Yes
No
N/A
2.14 Have vendor bids been reviewed for compliance with regulatory requirements and industry standards?
Yes
No
N/A
2.15 Are there any legal considerations or contractual obligations that need to be addressed before finalizing vendor selection?
Yes
No
N/A
2.16 Has the competitive pricing proposal been reviewed and approved by relevant stakeholders, such as project managers, procurement officers, and finance department?
Yes
No
N/A
2a Competetive Pricing Findings
2b Competetive Pricing Notes
2c Competetive Pricing Photos & File Uploads
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3.0 Value Engineering
3.1 Is the project scope clearly defined, including all objectives and requirements?
Yes
No
N/A
3.2 Has a preliminary cost estimate been established based on the initial project design?
Yes
No
N/A
3.3 Has a multidisciplinary team been assembled to participate in the value engineering process?
Yes
No
N/A
3.4 Are team members knowledgeable and experienced in relevant aspects of construction and engineering?
Yes
No
N/A
3.5 Has a value engineering workshop been scheduled and organized?
Yes
No
N/A
3.6 Are all key stakeholders and decision-makers invited to participate in the workshop?
Yes
No
N/A
3.7 Have potential alternatives and cost-saving opportunities been identified for various aspects of the project, including materials, methods, and design elements?
Yes
No
N/A
3.8 Are alternatives evaluated based on their potential to reduce costs while maintaining or improving project quality?
Yes
No
N/A
3.9 Have cost-benefit analyses been conducted to assess the potential savings and benefits of proposed value engineering alternatives?
Yes
No
N/A
3.10 Are risks and trade-offs associated with each alternative considered in the analysis?
Yes
No
N/A
3.11 Has a detailed plan been developed for implementing selected value engineering alternatives?
Yes
No
N/A
3.12 Are responsibilities and timelines clearly defined for each action item in the implementation plan?
Yes
No
N/A
3.13 Have proposed value engineering changes been communicated effectively to all relevant stakeholders?
Yes
No
N/A
3.14 Are stakeholders given an opportunity to provide feedback or raise concerns about proposed changes?
Yes
No
N/A
3.15 Have proposed value engineering alternatives been reviewed for compliance with applicable regulations, codes, and standards?
Yes
No
N/A
3.16 Are there any legal or regulatory constraints that need to be considered before implementing changes?
Yes
No
N/A
3.17 Have potential risks associated with value engineering changes been identified and assessed?
Yes
No
N/A
3.18 Are mitigation strategies in place to address any unforeseen risks or complications that may arise during implementation?
Yes
No
N/A
3a Value Engineering Findings
3b Value Engineering Notes
3c Value Engineering Photos & File Uploads
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4.0 Risk Assessment
4.1 Have potential risks associated with the construction project been identified and documented?
Yes
No
N/A
4.2 Are risks categorized based on their impact and likelihood of occurrence?
Yes
No
N/A
4.3 Have identified risks been analyzed to assess their potential consequences and likelihood?
Yes
No
N/A
4.4 Are risk analysis methods, such as qualitative or quantitative assessments, used to prioritize risks?
Yes
No
N/A
4.5 Have mitigation strategies been developed to address high-priority risks?
Yes
No
N/A
4.6 Are mitigation measures tailored to each specific risk, considering its nature and potential impact?
Yes
No
N/A
4.7 Is there a contingency plan in place to manage unforeseen risks or events that may impact the project?
Yes
No
N/A
4.8 Are contingency allowances included in the project budget to cover potential cost overruns resulting from identified risks?
Yes
No
N/A
4.9 Is there a process in place to monitor identified risks throughout the project lifecycle?
Yes
No
N/A
4.10 Are risk triggers and indicators monitored regularly to detect changes in risk conditions?
Yes
No
N/A
4.11 Are risk assessment findings and mitigation strategies communicated to all relevant project stakeholders?
Yes
No
N/A
4.12 Is there a standardized format for reporting risk assessment activities and outcomes?
Yes
No
N/A
4.13 Have potential legal or regulatory risks associated with the construction project been identified and addressed?
Yes
No
N/A
4.14 Are project activities aligned with relevant regulations, codes, and standards to minimize legal liabilities?
Yes
No
N/A
4.15 Are all risk assessment activities, including risk registers, analyses, and mitigation plans, properly documented?
Yes
No
N/A
4.16 Is documentation of risk assessment activities maintained in a centralized repository for easy access and reference?
Yes
No
N/A
4.17 Is there a process for reviewing and updating the risk assessment periodically throughout the project lifecycle?
Yes
No
N/A
4.18 Are lessons learned from past projects used to improve risk assessment methodologies and practices?
Yes
No
N/A
4a Risk Assessment Findings
4b Risk Assessment Notes
4c Risk Assessment Photos & File Uploads
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5.0 Contract Negotiations
5.1 Are the objectives and goals of the contract clearly defined and documented?
Yes
No
N/A
5.2 Have all parties involved agreed upon the key terms and deliverables of the contract?
Yes
No
N/A
5.3 Have all relevant project documents, specifications, and requirements been reviewed and understood?
Yes
No
N/A
5.4 Are negotiation strategies and objectives established based on project needs and priorities?
Yes
No
N/A
5.5 Are key stakeholders, including project managers, legal counsel, and procurement officers, involved in the negotiation process?
Yes
No
N/A
5.6 Is there alignment among stakeholders regarding negotiation goals and parameters?
Yes
No
N/A
5.7 Have all contract terms and conditions, including scope of work, payment terms, and milestones, been discussed and agreed upon?
Yes
No
N/A
5.8 Are there any ambiguities or discrepancies in the contract language that need to be clarified or resolved?
Yes
No
N/A
5.9 Have risks associated with the contract been identified, assessed, and allocated appropriately among parties?
Yes
No
N/A
5.10 Are risk mitigation measures, such as indemnification clauses or insurance requirements, addressed in the contract?
Yes
No
N/A
5.11 Is the contract in compliance with applicable laws, regulations, and industry standards?
Yes
No
N/A
5.12 Have any legal or regulatory risks been identified and addressed during contract negotiations?
Yes
No
N/A
5.13 Are performance metrics and quality assurance requirements clearly defined in the contract?
Yes
No
N/A
5.14 Have mechanisms for monitoring and evaluating contractor performance been established?
Yes
No
N/A
5.15 Are dispute resolution mechanisms, such as arbitration or mediation clauses, included in the contract?
Yes
No
N/A
5.16 Have procedures for handling disputes and claims been outlined to facilitate timely resolution?
Yes
No
N/A
5.17 Have payment terms, pricing mechanisms, and invoicing procedures been negotiated and finalized?
Yes
No
N/A
5.18 Are there provisions for addressing changes in project scope or unforeseen costs during contract execution?
Yes
No
N/A
5a Contract Negotiations Photos & File Uploads
5b Contract Negotiations Notes
5c Contract Negotiations Photos & File Uploads
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6.0 Plans & Specifications
6.1 Are all project documents, including plans, specifications, and drawings, clearly labeled and identified?
Yes
No
N/A
6.2 Have document revisions and version control been maintained throughout the project lifecycle?
Yes
No
N/A
6.3 Is there a standardized process for reviewing plans and specifications prior to construction activities?
Yes
No
N/A
6.4 Are all review activities documented, including reviewers' comments, revisions, and approvals?
Yes
No
N/A
6.5 Are project plans and specifications compliant with relevant building codes, regulations, and industry standards?
Yes
No
N/A
6.6 Have deviations from standard requirements been justified and approved by relevant authorities?
Yes
No
N/A
6.7 Are project plans and specifications coordinated and integrated with other project documents, such as contracts and schedules?
Yes
No
N/A
6.8 Have potential conflicts or discrepancies between different sets of documents been identified and resolved?
Yes
No
N/A
6.9 Are project plans and specifications clear, concise, and free from ambiguity?
Yes
No
N/A
6.10 Do plans and specifications provide sufficient detail to guide construction activities without interpretation?
Yes
No
N/A
6.11 Have all project documents been cross-referenced and checked for consistency and accuracy?
Yes
No
N/A
6.12 Are there any discrepancies or inconsistencies between plans, specifications, and other project documents?
Yes
No
N/A
6.13 Do project plans and specifications accurately reflect the design intent and functional requirements of the project?
Yes
No
N/A
6.14 Have potential design alternatives or value engineering opportunities been considered and documented?
Yes
No
N/A
6.15 Is there a quality assurance plan in place to ensure that plans and specifications meet established standards and requirements?
Yes
No
N/A
6.16 Are there procedures for conducting peer reviews or third-party audits of project documentation?
Yes
No
N/A
6.17 Is there a centralized document control system in place to manage revisions, approvals, and distribution of project documents?
Yes
No
N/A
6.18 Are all project stakeholders provided with access to the latest versions of plans and specifications as needed?
Yes
No
N/A
6a Plans & Specifications Photos & File Uploads
6b Plans & Specifications Notes
6c Plans & Specifications Photos & File Uploads
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7.0 Visual Inspections
7.1 Have visual inspection checklists been developed to guide inspectors during site visits?
Yes
No
N/A
7.2 Do inspection checklists cover all relevant components and systems within the IWS project?
Yes
No
N/A
7.3 Are structural components, such as tanks, pipelines, support structures, platforms, concrete basins inspected for signs of damage, instability, corrosion, or deterioration?
Yes
No
N/A
7.4 Are there any visible cracks, leaks, or deformities that require immediate attention?
Yes
No
N/A
7.5 Are mechanical and electrical equipment, such as pumps, motors, valves and air pipes, inspected for proper operation and condition?
Yes
No
N/A
7.6 Are there any abnormal noises, vibrations, or fluid leaks observed during equipment inspection?
Yes
No
N/A
7.7 Are process parameters, such as flow rates, pH levels, and chemical dosages, monitored and observed as part of the visual inspection?
Yes
No
N/A
7.8 Are control panels, instrumentation, and monitoring devices checked for accuracy and functionality?
Yes
No
N/A
7.9 Are safety measures, such as guardrails, safety signs, and emergency shutdown systems, inspected for compliance with regulations and standards?
Yes
No
N/A
7.10 Are environmental protection measures, such as containment systems and spill prevention measures, in place and properly maintained?
Yes
No
N/A
7.11 Are maintenance activities, such as lubrication, cleaning, and painting, observed to ensure proper upkeep of plant facilities?
Yes
No
N/A
7.12 Are inspection findings documented in detail, including observations, measurements, and photographs?
Yes
No
N/A
7.13 Is there a standardized format for reporting visual inspection results to project stakeholders and management?
Yes
No
N/A
7.14 Are any deficiencies or non-conformities identified during visual inspections promptly reported and addressed?
Yes
No
N/A
7.15 Are corrective actions documented and tracked to ensure the resolution of identified issues? (Punch List)
Yes
No
N/A
7a Visual Inspections Photos & File Uploads
7b Visual Inspections Notes
7c Visual Inspections Photos & File Uploads
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8.0 Materials Testing
8.1 Has a comprehensive material testing plan been developed to guide testing activities for the IWS project?
Yes
No
N/A
8.2 Does the testing plan specify sampling procedures, testing methods, frequency, and acceptance criteria?
Yes
No
N/A
8.3 Are representative samples of construction materials, including concrete, aggregates, steel, and piping materials, collected according to the testing plan?
Yes
No
N/A
8.4 Are samples labeled, documented, and handled properly to prevent contamination or degradation?
Yes
No
N/A
8.5 Are materials samples sent to accredited laboratories for testing using appropriate testing methods and equipment?
Yes
No
N/A
8.6 Are laboratory tests conducted in accordance with relevant standards and specifications?
Yes
No
N/A
8.7 Are materials tested for properties such as strength, durability, chemical resistance, and permeability as applicable?
Yes
No
N/A
8.8 Are test results compared against specified acceptance criteria to verify compliance with project requirements?
Yes
No
N/A
8.9 Are detailed test reports generated for each material tested, including test methods, results, and interpretations?
Yes
No
N/A
8.10 Do test reports include any deviations from expected results and recommendations for corrective actions if needed?
Yes
No
N/A
8.11 Are non-destructive testing methods, such as ultrasonic testing, radiographic testing, or visual inspection, utilized where applicable?
Yes
No
N/A
8.12 Is there a process for verifying that construction materials delivered to the site meet specified requirements and standards?
Yes
No
N/A
8.13 Are material certifications and documentation reviewed to ensure traceability and authenticity?
Yes
No
N/A
8.14 Are on-site quality control checks conducted to verify material properties and dimensions during construction?
Yes
No
N/A
8.15 Are any discrepancies or deviations from expected material characteristics documented and addressed promptly?
Yes
No
N/A
8a Materials Testing Photos & File Uploads
8b Materials Testing Notes
8c Materials Testing Photos & File Uploads
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9.0 Dimentional Checks
9.1 Are critical dimensions of structural components, equipment, piping systems, and other plant elements identified for testing?
Yes
No
N/A
9.2 Do testing parameters include measurements of length, width, height, thickness, angles, clearances, and tolerances as applicable?
Yes
No
N/A
9.3 Are calibrated measurement tools and equipment, such as tape measures, calipers, levels, and laser instruments, used for dimensional testing?
Yes
No
N/A
9.4 Is measurement equipment checked for accuracy and calibration before and after each testing session?
Yes
No
N/A
9.5 Are testing procedures clearly defined to ensure consistent and accurate measurement of dimensions?
Yes
No
N/A
9.6 Are there standardized methods for recording measurements and documenting testing results?
Yes
No
N/A
9.7 Are acceptance criteria established for each dimension tested based on project specifications, design drawings, and industry standards?
Yes
No
N/A
9.8 Are deviations from specified dimensions identified and evaluated to determine their impact on project quality and performance?
Yes
No
N/A
9.9 Are dimensional measurements verified against design drawings, shop drawings, and other reference documents?
Yes
No
N/A
9.10 Is there a process for validating measurements with project stakeholders, engineers, and designers to ensure accuracy and alignment with project requirements?
Yes
No
N/A
9.11 Are dimensional inspections conducted at key stages of construction to identify and address any deviations from design dimensions early in the construction process?
Yes
No
N/A
9.12 Are corrective actions implemented promptly to resolve any dimensional discrepancies identified during inspections?
Yes
No
N/A
9.13 Are all dimensional testing results, measurements, and inspection records documented and archived for future reference?
Yes
No
N/A
9.14 Is there a system for tracking and managing dimensional testing records throughout the project lifecycle?
Yes
No
N/A
9a Dimentional Checks Photos & File Uploads
9b Dimentional Checks Notes
9c Dimentional Checks Photos & File Uploads
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10.0 Functional Testing
10.1 Are detailed procedures established for conducting functional tests on each system, equipment, and process within the IWS project?
Yes
No
N/A
10.2 Do test procedures specify the sequence of operations, test parameters, and performance criteria to be evaluated?
Yes
No
N/A
10.3 Are specialized testing equipment and instruments, such as flow meters, pressure gauges, analyzers, and sensors, utilized for functional testing?
Yes
No
N/A
10.4 Is testing equipment calibrated and verified for accuracy before and after each testing session?
Yes
No
N/A
10.5 Are performance metrics identified for each system and process being tested, including flow rates, treatment efficiencies, chemical dosages, and equipment operation parameters?
Yes
No
N/A
10.6 Are performance metrics aligned with project specifications, regulatory requirements, and industry standards?
Yes
No
N/A
10.7 Are functional tests conducted according to the prescribed procedures and sequence outlined in the testing plan?
Yes
No
N/A
10.8 Is there a systematic approach for documenting test results, observations, and any deviations from expected performance?
Yes
No
N/A
10.9 Are integrated tests conducted to evaluate the performance and interaction of multiple systems and subsystems within the IWS project?
Yes
No
N/A
10.10 Are there provisions for simulating real-world operating conditions and scenarios during integration testing?
Yes
No
N/A
10.11 Are safety precautions implemented to protect personnel, equipment, and the environment during functional testing?
Yes
No
N/A
10.12 Are emergency shutdown procedures and contingency plans in place to address any unforeseen hazards or incidents?
Yes
No
N/A
10.13 Are functional test results verified against project requirements, design specifications, and regulatory standards?
Yes
No
N/A
10.14 Is there a process for validating test results with project stakeholders, engineers, and operators to ensure accuracy and completeness?
Yes
No
N/A
10.15 Are comprehensive test reports generated for each functional test conducted, including test procedures, results, observations, and any corrective actions taken?
Yes
No
N/A
10.16 Is there a standardized format for reporting functional testing activities and outcomes to project stakeholders and management?
Yes
No
N/A
10a Functional Testing Photos & File Uploads
10b Functional Testing Notes
10c Functional Testing Photos & File Uploads
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11.0 Design- Error Prevention
11.1 Is there a structured design review process in place to identify and prevent errors during the design phase of an IWS project?
Yes
No
N/A
11.2 Are design review meetings scheduled at key milestones of the project to evaluate design documents, drawings, and specifications?
Yes
No
N/A
11.3 Is a multidisciplinary team assembled to participate in design reviews, including engineers, architects, process specialists, and other relevant stakeholders?
Yes
No
N/A
11.4 Are design standards, guidelines, and best practices established to ensure consistency, quality, and compliance with regulatory requirements?
Yes
No
N/A
11.5 Are design documents reviewed to verify adherence to established standards and guidelines?
Yes
No
N/A
11.6 Is there a peer review process in place to provide independent assessment and validation of design decisions and solutions?
Yes
No
N/A
11.7 Are design documents peer-reviewed by qualified professionals to identify potential errors, omissions, or inconsistencies?
Yes
No
N/A
11.8 Are design calculations, simulations, and analyses conducted to verify the performance and functionality of proposed design solutions?
Yes
No
N/A
11.9 Are design assumptions and parameters validated through testing, modeling, or empirical data where applicable?
Yes
No
N/A
11.10 Are potential risks and uncertainties associated with the design identified and evaluated during design reviews?
Yes
No
N/A
11.11 Are mitigation measures developed and implemented to address identified risks and prevent design errors from occurring?
Yes
No
N/A
11.12 Is there a formal process for managing design changes, including documentation, review, approval, and implementation?
Yes
No
N/A
11.13 Are design changes communicated effectively to all relevant stakeholders to ensure awareness and understanding of updated design requirements?
Yes
No
N/A
11.14 Is there a mechanism for capturing lessons learned from previous design errors or deficiencies to improve future design processes?
Yes
No
N/A
11.15 Are design methodologies and procedures regularly reviewed and updated to incorporate feedback, new technologies, and industry best practices?
Yes
No
N/A
11.16 Are design review findings, recommendations, and actions documented in meeting minutes, reports, or other appropriate forms of documentation?
Yes
No
N/A
11.17 Is there a standardized format for reporting design error prevention activities and outcomes to project stakeholders and management?
Yes
No
N/A
11a Design- Error Prevention Photos & File Uploads
11b Design- Error Prevention Notes
11c Design- Error Prevention Photos & File Uploads
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12.0 Design- Risk Mitigation
12.1 Have identified risks been analyzed to assess their potential consequences and likelihood?
Yes
No
N/A
12.2 Are risk analysis methods, such as qualitative or quantitative assessments, used to prioritize risks for mitigation?
Yes
No
N/A
12.3 Have mitigation strategies been developed to address high-priority risks identified during the risk assessment process?
Yes
No
N/A
12.4 Are mitigation measures tailored to each specific risk, considering its nature, severity, and potential impact on project objectives?
Yes
No
N/A
12.5 Is there a detailed plan for implementing identified risk mitigation measures throughout the construction project?
Yes
No
N/A
12.6 Are responsibilities, timelines, and resources clearly defined for each mitigation action item in the implementation plan?
Yes
No
N/A
12.7 Is there a process in place to monitor identified risks throughout the project lifecycle and track the effectiveness of mitigation measures?
Yes
No
N/A
12.8 Are risk triggers and indicators monitored regularly to detect changes in risk conditions and initiate timely response actions?
Yes
No
N/A
12.9 Is there a contingency plan in place to manage unforeseen risks or events that may impact the construction of the wastewater treatment plant?
Yes
No
N/A
12.10 Have contingency allowances been included in the project budget to cover potential cost overruns resulting from identified risks?
Yes
No
N/A
12.11 Are risk mitigation activities and progress communicated effectively to all relevant project stakeholders?
Yes
No
N/A
12.12 Is there a standardized format for reporting risk mitigation activities and outcomes to project stakeholders and management?
Yes
No
N/A
12.13 Have potential legal or regulatory risks associated with the construction project been identified and addressed during risk mitigation?
Yes
No
N/A
12.14 Are project activities aligned with relevant regulations, codes, and standards to minimize legal liabilities?
Yes
No
N/A
12.15 Are all risk assessment findings, mitigation strategies, and implementation plans documented in detail?
Yes
No
N/A
12.16 Is there a centralized repository for storing risk mitigation records and related documentation for easy access and reference?
Yes
No
N/A
12a Design- Risk Mitigation Photos & File Uploads
12b Design- Risk Mitigation Notes
12c Design- Risk Mitigation Photos & File Uploads
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13.0 Design- Consistency
13.1 Are design standards, guidelines, and specifications established to ensure consistency and uniformity across all project components?
Yes
No
N/A
13.2 Do design documents adhere to established standards and guidelines to maintain consistency throughout the IWS project?
Yes
No
N/A
13.3 Is there a structured design review process in place to verify compliance with design standards and identify any inconsistencies?
Yes
No
N/A
13.4 Are design reviews conducted at key milestones of the project to ensure consistency in design decisions and solutions?
Yes
No
N/A
13.5 Are multidisciplinary teams involved in the design process to ensure coordination and consistency among different engineering disciplines?
Yes
No
N/A
13.6 Are design interfaces and interactions between different systems and components carefully coordinated to avoid conflicts and inconsistencies?
Yes
No
N/A
13.7 Is there a centralized document control system in place to manage revisions, versions, and updates to design documents?
Yes
No
N/A
13.8 Are design changes documented, tracked, and communicated to all relevant stakeholders to maintain consistency throughout the project lifecycle?
Yes
No
N/A
13.9 Are design drawings and specifications reviewed to verify consistency in terminology, symbols, dimensions, and other design elements?
Yes
No
N/A
13.10 Are any discrepancies or inconsistencies identified during the review process promptly addressed and resolved?
Yes
No
N/A
13.11 Do design documents align with the overall project objectives, goals, and requirements specified for the IWS project?
Yes
No
N/A
13.12 Are design decisions and solutions evaluated based on their contribution to achieving project objectives and meeting stakeholder expectations?
Yes
No
N/A
13.13 Are design solutions integrated seamlessly with existing infrastructure, equipment, and systems within the IWS project?
Yes
No
N/A
13.14 Are there provisions for accommodating future expansions, upgrades, or modifications while maintaining design consistency?
Yes
No
N/A
13.15 Is there a mechanism for capturing lessons learned from past projects to improve design consistency in future projects?
Yes
No
N/A
13.16 Are design methodologies and procedures regularly reviewed and updated to incorporate feedback, new technologies, and industry best practices?
Yes
No
N/A
13.17 Are design consistency assessments, findings, and recommendations documented in meeting minutes, reports, or other appropriate forms of documentation?
Yes
No
N/A
13.18 Is there a standardized format for reporting design consistency activities and outcomes to project stakeholders and management?
Yes
No
N/A
13a Design- Consistency Photos & File Uploads
13b Design- Consistency Notes
13c Design- Consistency Photos & File Uploads
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14.0 Design- Continuous Improvement
14.1 Is there a structured design review process in place to identify opportunities for design improvement throughout the construction project for the IWS project?
Yes
No
N/A
14.2 Are design review meetings scheduled at key milestones of the project to evaluate design documents, drawings, and specifications for potential improvements?
Yes
No
N/A
14.3 Is a multidisciplinary team assembled to participate in design reviews, including engineers, architects, process specialists, and other relevant stakeholders?
Yes
No
N/A
14.4 Are team members encouraged to provide input and suggestions for design improvement based on their expertise and experience?
Yes
No
N/A
14.5 Are design standards, guidelines, and best practices established to guide the design improvement process and ensure consistency, quality, and compliance with regulatory requirements?
Yes
No
N/A
14.6 Are design documents reviewed to verify adherence to established standards and guidelines?
Yes
No
N/A
14.7 Is there a culture of innovation and creativity encouraged within the project team to explore new ideas and approaches for improving the design of the IWS project?
Yes
No
N/A
14.8 Are innovative solutions and technologies evaluated for their potential to enhance project performance, efficiency, and sustainability?
Yes
No
N/A
14.9 Are project stakeholders, including end-users, operators, and community members, consulted for feedback and input on design improvement opportunities?
Yes
No
N/A
14.10 Are stakeholder perspectives and requirements considered in the design improvement process to ensure alignment with project objectives and expectations?
Yes
No
N/A
14.11 Is value engineering employed to systematically analyze design elements and identify cost-effective solutions that optimize project value while meeting performance requirements?
Yes
No
N/A
14.12 Are potential design alternatives and value engineering opportunities explored to enhance project quality, efficiency, and lifecycle performance?
Yes
No
N/A
14.13 Is there a mechanism for capturing lessons learned from previous design phases or construction activities to inform ongoing design improvement efforts?
Yes
No
N/A
14.14 Are design methodologies, processes, and procedures regularly reviewed and updated to incorporate feedback, new technologies, and industry best practices?
Yes
No
N/A
14.15 Are design improvement recommendations, suggestions, and actions documented in meeting minutes, reports, or other appropriate forms of documentation?
Yes
No
N/A
14.16 Is there a standardized format for reporting design improvement activities and outcomes to project stakeholders and management?
Yes
No
N/A
14a Design- Continuous Improvement Photos & File Uploads
14b Design- Continuous Improvement Notes
14c Design- Continuous Improvement Photos & File Uploads
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15.0 Design- Communication & Collaboration
15.1 Has a comprehensive design communication plan been developed to facilitate effective communication among project stakeholders?
Yes
No
N/A
15.2 Does the plan outline communication objectives, strategies, responsibilities, and timelines for design-related information?
Yes
No
N/A
15.3 Are all relevant project stakeholders identified, including project team members, clients, consultants, contractors, and regulatory authorities?
Yes
No
N/A
15.4 Is there a process for engaging stakeholders in design discussions, reviews, and decision-making processes?
Yes
No
N/A
15.5 Are regular design coordination meetings scheduled to review project progress, address design issues, and coordinate activities among project team members?
Yes
No
N/A
15.6 Do design coordination meetings provide a forum for discussing design changes, clarifications, and updates?
Yes
No
N/A
15.7 Is there a centralized document management system in place to organize, store, and distribute design-related documents, drawings, and specifications?
Yes
No
N/A
15.8 Are document control procedures established to ensure the accuracy, integrity, and accessibility of design documents?
Yes
No
N/A
15.9 Are design reviews conducted at key milestones of the project to evaluate design documents, drawings, and specifications for accuracy, completeness, and compliance?
Yes
No
N/A
15.10 Are design review comments, revisions, and resolutions documented and communicated to relevant stakeholders?
Yes
No
N/A
15.11 Is there a formal process for managing design changes, including documenting, reviewing, approving, and implementing changes?
Yes
No
N/A
15.12 Are procedures established for communicating design changes to all affected parties and updating relevant project documentation accordingly?
Yes
No
N/A
15.13 Are multiple communication channels utilized to facilitate design communication, including meetings, emails, phone calls, and project management software?
Yes
No
N/A
15.14 Is there a designated point of contact for design-related inquiries and communications to ensure timely responses and resolution of issues?
Yes
No
N/A
15.15 Are procedures established for clarifying design intent, requirements, and specifications with project stakeholders as needed?
Yes
No
N/A
15.16 Is there a process for documenting design clarifications and ensuring that they are incorporated into project documentation?
Yes
No
N/A
15.17 Are project team members trained on the importance of effective design communication and provided with tools and resources to facilitate communication?
Yes
No
N/A
15.18 Is there awareness among project stakeholders about the design communication plan and their roles and responsibilities in the communication process?
Yes
No
N/A
15a Design- Communication & Collaboration Photos & File Uploads
15b Design- Communication & Collaboration Notes
15c Design- Communication & Collaboration Photos & File Uploads
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16.0 Procurement
16.1 Are the materials supplied to the project in compliance with design and specifications?
Yes
No
N/A
16.2 Is the proper equipment being supplied to the project when needed?
Yes
No
N/A
16.3 Are necessary certifications for materials and equipment checked??
Yes
No
N/A
16.4 Are subcontractors adequatly qualified and competent to perform services on this project?
Yes
No
N/A
16.5 Are the technical skills, certifications, and reliability of subcontractors evaluated prior to entering into contracts?
Yes
No
N/A
16.6 Are the qualifications and past project success of architects, engineers, and consultants verified?
Yes
No
N/A
16.7 Is the reliability of suppliers and their ability to meet deadlines evaluated prior to contracting?
Yes
No
N/A
16.8 Are proper storage conditions to prevent material degradation checked?
Yes
No
N/A
16.9 Is adherence to delivery schedules and the impact on the project timeline adequatly accomplished?
Yes
No
N/A
16a Procurement Photos & File Uploads
16b Procurement Notes
16c Procurement Photos & File Uploads
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17.0 Scheduling Scope & Requirement Analysis
17.1 Have project stakeholders reviewed and approved the scheduled scope of work for the IWS project?
Yes
No
N/A
17.2 Is the scheduled scope consistent with project requirements, design specifications, and regulatory standards?
Yes
No
N/A
17.3 Are project tasks and activities clearly defined and outlined within the scheduled scope of work?
Yes
No
N/A
17.4 Does the task breakdown include milestones, deliverables, and dependencies to facilitate project management and tracking?
Yes
No
N/A
17.5 Are resources, including labor, materials, equipment, and subcontractors, allocated according to the scheduled scope of work?
Yes
No
N/A
17.6 Is resource availability and capacity considered when scheduling project tasks and activities?
Yes
No
N/A
17.7 Is the project schedule developed based on realistic timelines and constraints, considering factors such as resource availability, weather conditions, and regulatory approvals?
Yes
No
N/A
17.8 Is there a process in place for monitoring and tracking progress against the scheduled scope to ensure adherence to project timelines?
Yes
No
N/A
17.9 Is there a formal process for managing changes to the scheduled scope of work, including documentation, review, approval, and implementation of changes?
Yes
No
N/A
17.10 Are changes to the scheduled scope communicated effectively to project stakeholders and incorporated into project planning and scheduling?
Yes
No
N/A
17.11 Is the quality of work monitored and evaluated throughout the execution of the scheduled scope to ensure compliance with project specifications and standards?
Yes
No
N/A
17.12 Are corrective actions implemented promptly to address any deviations from the scheduled scope and maintain quality standards?
Yes
No
N/A
17.13 Have potential risks and uncertainties associated with the scheduled scope been identified and assessed?
Yes
No
N/A
17.14 Are risk mitigation measures developed and implemented to minimize the impact of risks on project schedule and outcomes?
Yes
No
N/A
17.15 Are project documents, including the scheduled scope of work, project schedule, and progress reports, maintained and updated regularly?
Yes
No
N/A
17.16 Is there a standardized format for reporting progress against the scheduled scope to project stakeholders and management?
Yes
No
N/A
17a Scheduling Scope & Requirement Analysis Photos & File Uploads
17b Scheduling Scope & Requirement Analysis Notes
17c Scheduling Scope & Requirement Analysis Photos & File Uploads
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18.0 Scheduling Subcontractor Schedules
18.1 Has the subcontractor’s scope of work been reviewed and approved by project stakeholders?
Yes
No
N/A
18.2 Is the subcontractors scheduled scope consistent with project requirements, design specifications, and regulatory standards?
Yes
No
N/A
18.3 Are specific tasks and activities clearly defined and outlined within the subcontractor's scheduled scope of work?
Yes
No
N/A
18.4 Does the task breakdown include milestones, deliverables, and dependencies to facilitate project management and tracking?
Yes
No
N/A
18.5 Have adequate resources, including labor, materials, equipment, and support, been allocated to the subcontractor for executing the scheduled scope of work?
Yes
No
N/A
18.6 Is resource availability and capacity considered when scheduling subcontractor tasks and activities?
Yes
No
N/A
18.7 Is the subcontractor's scheduled scope developed based on realistic timelines and constraints, considering factors such as resource availability, weather conditions, and regulatory approvals?
Yes
No
N/A
18.8 Is there a process in place for monitoring and tracking progress against the subcontractor's scheduled scope to ensure adherence to project timelines?
Yes
No
N/A
18.9 Is there a formal process for managing changes to the subcontractor's scheduled scope of work, including documentation, review, approval, and implementation of changes?
Yes
No
N/A
18.10 Are changes to the subcontractor's scheduled scope communicated effectively to project stakeholders and incorporated into project planning and scheduling?
Yes
No
N/A
18.11 Is the quality of work performed by the subcontractor monitored and evaluated throughout the execution of the scheduled scope?
Yes
No
N/A
18.12 Are corrective actions implemented promptly to address any deviations from the subcontractor's scheduled scope and maintain quality standards?
Yes
No
N/A
18.13 Have potential risks and uncertainties associated with the subcontractor's scheduled scope been identified and assessed?
Yes
No
N/A
18.14 Are risk mitigation measures developed and implemented to minimize the impact of risks on the subcontractor's performance and project outcomes?
Yes
No
N/A
18.15 Are subcontractor-related documents, including the scheduled scope of work, subcontract agreements, progress reports, and change orders, maintained and updated regularly?
Yes
No
N/A
18.16 Is there a standardized format for reporting progress against the subcontractor's scheduled scope to project stakeholders and management?
Yes
No
N/A
18a Scheduling Subcontractor Schedules Photos & File Uploads
18b Scheduling Subcontractor Schedules Notes
18c Scheduling Subcontractor Schedules Photos & File Uploads
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19.0 Pre-Qualifications for Subcontractors
19.1 Have potential subcontractors been assessed against pre-qualification criteria to determine their suitability for the project?
Yes
No
N/A
19.2 Is there a formal pre-qualification process in place to evaluate subcontractor qualifications and capabilities?
Yes
No
N/A
19.3 Have subcontractors submitted relevant documentation to support their pre-qualification, including financial statements, technical qualifications, and references?
Yes
No
N/A
19.4 Is documentation reviewed to verify authenticity, completeness, and compliance with pre-qualification criteria?
Yes
No
N/A
19.5 Are potential subcontractors evaluated objectively and impartially based on their compliance with pre-qualification criteria?
Yes
No
N/A
19.6 Is there a scoring system or ranking mechanism used to assess and compare subcontractor qualifications?
Yes
No
N/A
19.7 Have pre-qualified subcontractors been approved for participation in the construction project based on their compliance with pre-qualification criteria?
Yes
No
N/A
19.8 Is there a formal approval process for selecting and engaging pre-qualified subcontractors for the project?
Yes
No
N/A
19.9 Is the quality of work performed by pre-qualified subcontractors monitored and evaluated throughout the project?
Yes
No
N/A
19.10 Are corrective actions implemented promptly to address any deviations from project requirements and quality standards?
Yes
No
N/A
19.11 Are pre-qualified subcontractors monitored for performance against project requirements, schedules, and budgets?
Yes
No
N/A
19.12 Is feedback provided to subcontractors to identify areas for improvement and ensure continuous quality improvement?
Yes
No
N/A
19.13 Are pre-qualified subcontractors screened for compliance with legal, regulatory, and contractual requirements?
Yes
No
N/A
19.14 Are any instances of non-compliance or red flags identified during the pre-qualification process investigated and addressed appropriately?
Yes
No
N/A
19.15 Are pre-qualification records, including documentation submissions, evaluation results, and approval decisions, maintained and updated regularly?
Yes
No
N/A
19.16 Is there a centralized repository for storing pre-qualification records and related documentation for audit trail and accountability purposes?
Yes
No
N/A
19a Pre-Qualifications for Subcontractors Photos & File Uploads
19b Pre-Qualifications for Subcontractors Notes
19c Pre-Qualifications for Subcontractors Photos & File Uploads
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20.0 Bid Evaluation & Selection
20.1 Have bids received from subcontractors been evaluated against bid evaluation criteria to determine their suitability for the project?
Yes
No
N/A
20.2 Is there a formal bid evaluation process in place to assess bid responsiveness, competitiveness, and compliance with project requirements?
Yes
No
N/A
20.3 Have bid evaluation criteria and scoring mechanisms been documented and communicated to evaluation team members?
Yes
No
N/A
20.4 Are bid evaluation results and findings documented for audit trail and accountability purposes?
Yes
No
N/A
20.5 Is the bid evaluation process reviewed by designated personnel to ensure fairness, transparency, and consistency in evaluation criteria application?
Yes
No
N/A
20.6 Are any conflicts of interest or biases identified and addressed promptly to maintain the integrity of the bid evaluation process?
Yes
No
N/A
20.7 Have bid evaluation results been approved by designated decision-makers based on their alignment with project objectives and requirements?
Yes
No
N/A
20.8 Is there a formal approval process for selecting and awarding bids to subcontractors based on bid evaluation results?
Yes
No
N/A
20.9 Is the quality of work proposed by selected subcontractors monitored and evaluated throughout the project?
Yes
No
N/A
20.10 Are corrective actions implemented promptly to address any deviations from project requirements and quality standards?
Yes
No
N/A
20.11 Are selected subcontractors monitored for performance against project requirements, schedules, and budgets?
Yes
No
N/A
20.12 Is feedback provided to subcontractors to identify areas for improvement and ensure continuous quality improvement?
Yes
No
N/A
20.13 Are selected subcontractors screened for compliance with legal, regulatory, and contractual requirements?
Yes
No
N/A
20.14 Are any instances of non-compliance or red flags identified during the bid evaluation process investigated and addressed appropriately?
Yes
No
N/A
20.15 Are bid evaluation records, including bid submissions, evaluation results, and approval decisions, maintained and updated regularly?
Yes
No
N/A
20.16 Is there a centralized repository for storing bid evaluation records and related documentation for audit trail and accountability purposes?
Yes
No
N/A
20a Bid Evaluation & Selection Photos & File Uploads
20b Bid Evaluation & Selection Notes
20c Bid Evaluation & Selection Photos & File Uploads
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21.0 Monitoring and Oversight of Subcontractors
21.1 Have monitoring and oversight responsibilities for subcontractors been clearly defined and documented?
Yes
No
N/A
21.2 Is there a structured plan in place for monitoring subcontractor activities, progress, and performance throughout the project?
Yes
No
N/A
21.3 Are Key Performance Indicators (KPI) established to measure subcontractor performance against project objectives and requirements?
Yes
No
N/A
21.4 Do KPIs include metrics such as quality of work, adherence to schedules, compliance with specifications, and safety performance?
Yes
No
N/A
21.5 Are regular site visits and inspections conducted to monitor subcontractor activities and workmanship?
Yes
No
N/A
21.6 Are observations and findings documented during site visits and inspections to track subcontractor performance and identify any deviations from project requirements?
Yes
No
N/A
21.7 Is there a process in place for subcontractors to report progress on their assigned tasks and activities?
Yes
No
N/A
21.8 Are progress reports reviewed regularly to assess subcontractor performance and identify any issues or concerns?
Yes
No
N/A
21.9 Is the quality of work performed by subcontractors monitored and evaluated throughout the project?
Yes
No
N/A
21.10 Are corrective actions implemented promptly to address any deviations from project requirements and quality standards?
Yes
No
N/A
21.11 Are subcontractors monitored for adherence to project schedules and milestones?
Yes
No
N/A
21.12 Is there a process in place to address delays or schedule deviations and minimize their impact on overall project progress?
Yes
No
N/A
21.13 Is subcontractor compliance with safety regulations and protocols monitored regularly?
Yes
No
N/A
21.14 Are safety incidents or hazards identified during subcontractor activities addressed promptly to ensure a safe working environment?
Yes
No
N/A
21.15 Is there a formal process for managing changes to subcontractor scope of work, schedules, or specifications?
Yes
No
N/A
21.16 Are any changes communicated effectively to subcontractors and documented for reference and accountability?
Yes
No
N/A
21.17 Are subcontractor performance evaluations conducted periodically based on predefined KPIs?
Yes
No
N/A
21.18 Are performance reviews used to provide feedback to subcontractors and identify opportunities for improvement?
Yes
No
N/A
21.19 Are records of subcontractor activities, inspections, progress reports, and performance evaluations maintained and updated regularly?
Yes
No
N/A
21.20 Is there a centralized repository for storing subcontractor-related documentation for audit trail and accountability purposes?
Yes
No
N/A
21a Monitoring and Oversight of Subcontractors Findings
21b Monitoring and Oversight of Subcontractors Notes
21c Monitoring and Oversight of Subcontractors Photos & File Uploads
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22.0 Operations & Management
22.1 Personal Protective Equipment (PPE) is available and being used properly.
Yes
No
N/A
22.2 Safety signage is visible and legible.
Yes
No
N/A
22.3 Emergency exits are accessible and not obstructed.
Yes
No
N/A
22.4 First aid kits are available and fully stocked.
Yes
No
N/A
22.5 Fire extinguishers are present, accessible, and inspected regularly.
Yes
No
N/A
22.6 Monitoring systems (SCADA, alarms) are operational and displaying accurate data.
Yes
No
N/A
22.7 Flow meters and gauges are calibrated and functioning.
Yes
No
N/A
22.8 Chemical dosing equipment is operating correctly.
Yes
No
N/A
22.9 Pumps and motors are running smoothly without unusual noise or vibration.
Yes
No
N/A
22.10 Valves are functioning and not leaking.
Yes
No
N/A
22.11 Sludge handling systems are operational and not overloaded.
Yes
No
N/A
22.12 Regular water quality tests are performed (pH, turbidity, chlorine levels, etc.).
Yes
No
N/A
22.13 Results of water quality tests are within acceptable limits.
Yes
No
N/A
22.14 Lab equipment is calibrated and maintained.
Yes
No
N/A
22.15 Sampling points are accessible and clean.
Yes
No
N/A
22.16 Test records are up-to-date and accurately logged.
Yes
No
N/A
22.17 Preventive maintenance schedule is followed and documented.
Yes
No
N/A
22.18 Mechanical equipment (pumps, mixers) is lubricated and serviced.
Yes
No
N/A
22.19 Electrical systems and connections are inspected and secure.
Yes
No
N/A
22.20 Backup generators are tested and fueled.
Yes
No
N/A
22.21 Filters and membranes are checked and replaced as necessary.
Yes
No
N/A
22.22 Pipelines and tanks are inspected for leaks and corrosion.
Yes
No
N/A
22.23 Work areas are clean and free of clutter.
Yes
No
N/A
22.24 Chemical storage areas are organized and chemicals are labeled correctly.
Yes
No
N/A
22.25 Waste disposal is performed according to regulations.
Yes
No
N/A
22.26 Tools and equipment are stored properly.
Yes
No
N/A
22.27 Operational logs are maintained and up-to-date.
Yes
No
N/A
22.28 Maintenance logs are complete and accurate.
Yes
No
N/A
22.29 Incident reports are filed and corrective actions are documented.
Yes
No
N/A
22.30 Training records for staff are current.
Yes
No
N/A
22.31 Compliance with local, state, and federal regulations is verified.
Yes
No
N/A
22.32 Permits and licenses are up-to-date.
Yes
No
N/A
22.33 Any regulatory inspections or audits are documented.
Yes
No
N/A
22.34 Staff are trained in operating procedures and emergency response.
Yes
No
N/A
22.35 Training programs are reviewed and updated regularly.
Yes
No
N/A
22.36 Competency assessments are conducted for all staff.
Yes
No
N/A
22.37 Environmental impact assessments are conducted regularly.
Yes
No
N/A
22.38 Measures are in place to minimize environmental impact.
Yes
No
N/A
22.39 Spill prevention and response plans are in place.
Yes
No
N/A
22.40 Areas for improvement are identified.
Yes
No
N/A
22.41 Feedback from staff is collected and reviewed.
Yes
No
N/A
22.42 Action plans are developed to address any deficiencies.
Yes
No
N/A
22a Monitoring and Oversight of Subcontractors Findings
22b Operations ans Maintenance Notes
22c Operations ans Maintenance Photos & File Uploads
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23.0 Site Visit Summary(s)
23.1 Site Visit Summary File Upload
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24.0 Quality Failure Log
24.1 Please share photos or files of the failure.
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